Prices for virtual data rooms are dependent on a number of factors. To choose the appropriate pricing plan, companies must take into account their requirements and the degree of sophistication required to protect sensitive information. Beware of a vendor who has a high pricing structure since it can result in security breaches and unnecessary costs.
The number of administrators who supervise the user rights and document activity can have a significant impact on the cost of a virtual data room. Vendors typically offer a small number of administrators in their tariff plans. Each additional one requires a higher fee. Moreover, some VDR imp source providers integrate their software into third-party applications to speed up the workflows. This feature is costly and requires professional support.
Another aspect that affects the cost of a virtual data room is the amount of storage space needed for documents. Some vendors calculate the final cost based on the total cloud storage capacity utilized by their clients, while other utilize different criteria to determine the volume of a data transfer, such as taking audio and video files differently from text documents. This method is costly and is not appropriate for businesses who exchange mostly textual files.
Businesses should determine the length they’ll need the platform prior to making a decision on the cost. If the project is short-term and a flat-fee or per-user model could be the best option. If the data space is going to be used for a lengthy period it’s best to select an annual subscription with the cost of a fixed amount.