Teams are more likely than ever to collaborate across time zones and distances due to the rise of flexible working methods. This requires the sharing of large files among colleagues working remotely. However traditional methods for sharing files are not the most secure. In fact, it’s quite easy for employees to send sensitive documents containing intellectual property or other regulated information to the wrong person by mistake or in a deliberate manner.
These uncontrolled information transfers could put your business at risk of costly fines and damage to its reputation if it doesn’t use the right security measures. It’s therefore important to create a system that allows you to control how files are shared with your clients and partners as well as within your own business.
To prevent the risks associated with uncontrolled file sharing your company should choose a platform that offers high-level security monitoring as well as granular access control. It dataroomindex.org/5-ways-to-prepare-for-a-successful-post-merger-integration/ is then possible to ensure that only users with the proper authorization have access to certain folders and files and any changes made to the file. A platform that provides enterprise content services also offers an audit log centrally located, which makes it easy to track user behavior and identify any issues, like privacy violations or non-compliance.
Choose a program that is simple to use and that integrates into your workflow. You should also be careful not to pay for features aren’t needed. If you’re planning on using a portal for client files make sure the software provides options for customized branding and simple installation for your clients.